Individual Reservations
Individuals, either affiliated with the University of California or visiting campus on business, may stay in campus housing through the University Guest Resident program. Reservations must be made in advance by completing a reservation form and mailing to Conference Housing.

Group Reservations
Groups not affiliated with the University of California are welcome to stay in campus housing during the summer months, and must initiate reservations through UC Davis Conference & Event Services; UC departments may contact us directly for a rate quote. Organizers making group arrangements must meet and accept the following reservation requirements and responsibilities to guarantee reservations.

Group organizers must provide UC Davis Conference Housing with guest guarantees in advance of the event as follows:

Sixty days before the event, organizers must provide an estimated number of guests, with 80% liability
Thirty days before the event, conference sponsors must confirm the number of expected guests, with 95% liability
Fourteen days before the event, conference sponsors must supply a guest list to UC Davis Conference Housing

Should the actual number of guests vary from the information provided at any of these three points, conference sponsors will be charged for the actual number of guests [if higher than expected], 80% of the 60-day estimated number of participants, or 95% of the 30-day confirmed number of participants… whichever is highest.

For safety considerations, counselors must be provided by groups at a ratio of one counselor/chaperone for every ten participants under 18 years of age.

• The conference will be held financially responsible for all service requests made by authorized representatives.
• A list of room reservations will be sent to the conference sponsor once guest names have been confirmed.
• Please contact Conference Housing [530/752-8000] if you would like additional information on group guarantee requirements.

Forms
UC Davis Conference Housing offers many of our publications through the web as well as through our office. Providing this information on the Internet reduces our administrative expenses and allows for faster client access. Most documents are distributed in PDF format and require the free Adobe Acrobat reader.

General Information
This document provides general information on accommodations and dining services for conference planners and their guests. This information is specifically for those guests whose accommodations have been arranged in conjunction with a conference agreement.

University & Residence Hall Regulations
This document outlines critical University and residence hall regulations applicable to all guests staying in the residence halls.

University Guest Resident Reservation
This reservation form is specifically for those guests who are either affiliated with the University of California or will be visiting campus on business.Use your keyboard to tab through and complete this form. Once you've completed the form, please print a copy, sign, and mail it to the address at the bottom of the application.

Orientation to International Viticulture
If you are attending the Orientation to International Viticulture Conference and wish to stay in the residence halls, please read and complete this reservation form.

STEP Parents & Guests Program
If you are attending the STEP Parents & Guests program and wish to stay in the residence halls, please read and complete this reservation form.

WNAR/IMS Meeting
If you are attending the WNAR/IMS program and wish to stay in the residence halls, please read and complete this reservation form.